STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME [SIWES].

CHAPTER ONE

1.0  ABOUT THE STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME.

1.1  HISTORY AND MEANING OF SIWES

The Student industrial work experience scheme [SIWES] was established as a result of the realization by the federal government of Nigeria in 1973 of the need to introduce a new dimension to the activity and standard of education obtained in the country in order to achieve the much needed technological advancement. It has been shown that a correlation exists between a country;s level economic and technological development and its level of investment in manpower development.[oniyide,2000].

The ITF solely funded the scheme during its formative years. But dur to the elevated rate of  financial involvement. It was withdrawn from the scheme in 1978, In 1979, the federal government of Nigeria handed the scheme to both the nation university commission [NUC] changed the management and implementation of SIWES fund ITF. It was effectively taken over by ITF in july 1985 with the funding being solely by the federal government.

The federal government, ITF, the supervising agencies – NUC, NBTE,NCE[ National commission for college of Education] Employers of labour and the institution contributes its one quater in the management of siwes. The various responsibilities are as follows:

 FEDERAL GOVERNMENT

I.             To provide adequate funds to the ITF through the federal ministry of industries.

II.            To make it mandatory for all ministries, companies, and parastatals to offer places of attachment for students in accordance with the provision of decree NO. 47 of 1971 as amended in 1990.

INDUSTRIAL TRANING FUNDS

Formulation of policies and guidelines on SIWES for distribution to all the SIWES participating bodies , institution and companies involved in the scheme on a regular basis organizing program for the student prior to their attachment , receive and process master and placement list from the institution and supervising agencies i.e. NUC, NCE, NBTE.

Supervise industrial attachment.

Disburse supervisory and students allowance at the shortest possible time.

Provide insurance during student attachment/training.

THE SUPERVISING AGENCIES

1.   Ensure the establishment and accreditation of SIWES units in institution under their jurisdiction.

2.   Co-ordinate the appointment of full-time SIWES unit in all the institution.

3.   Ensure adequate funding of a SIWES unit in all the institution of the federation.

4.   Vet and approve master and placement list of students from participating.

5.   Institution and is been forwarded to IFT

6.   Monitor and review jobs specification in collaboration with the institution towards national minimum standard for all the programs approved for SIWES.

The student Industrial Work Experience [SIWES] is a skill training program, designed to expose and prepare students of different tertiary institution to real life work/situation after graduation.

The scheme eposes students to industrial based skills necessary for smooth transition from the classroom to the world of work.  It affords students of tertiary institution the opportunity of being exposed to the needed experience in handling machinery and equipment which are not available in the education institute.

 1.2  AIMS AND OBJECTIVES OF SIWES.

–        To provide an avenue for students in tertiary institution to acquire industrial skills and experience in their course of study.

–        To expose student to work method and technique in handling equipment and machineries that may not be available in the institution.

–         To expose students to the latest development and technological innovation their chosen professions.

–        To prepare students for the work situation that they are likely to meet after graduation.

–        To provide students with the opportunity to apply their theoretical knowledge in real work situation there by bridging the gap between the university work and actual work practice

1.3   HISTORY OF AJAYI POLYTECHNIC

The main essence of polytechnic is to promote technical and vocational training and enhance the transfer of technology for the economics development of the country. Ajayi polytechnics philosophy, vision, mission, and objectives are tandem with the national philosophy and objectives of technical education in Nigeria. The main essence of polytechnic is to promote technical and vocational training and enhance the transfer of technology for the economics development of the country. Ajayi polytechnics

Philosophy, vision, mission, and objectives are tandem with the national philosophy and objectives of technical education in Nigeria.

However, Ajayi polytechnic [Govt. Approved] was founded to provide necessary training and appropriate skills that will make an individual to be self reliant or be gainfully employed.

PHILOSOPHY

Ajayi polytechnic will provide improvement in technical education through consistent research and development, innovations and regular contact with other institution and organization globally.

VISION

To raise giants and produce skilled technicians and mangers who are entrepreneurially driven.

MISSION

Ajayi polytechnic is focused on providing our graduates with technical and managerial skills that will make sought after in their chosen fields and grooming them to ultimately set up their own entrepreneurial organization in future.

INTRODUCTION

Ajayi polytechnic was established and approved bt the federal government of Nigeria and National Board of Technical Education [NBTE] on may 2017.

THE OBJECTIVES OF THE POLYTECHNIC INCLUDES:

1.   To train and produce giants who will be able to develop the skills needed for promoting business based on technology.

2.   To provide trained workforce in the field of business, applied science, engineering and technology.

3.   To provide necessary technical knowledge and skills for nations agriculture, industrial, commercial, and economic development.

4.   To provide required training and skills that will equip the students to be enterprising and realize his/her self-worth.

5.   To provide necessary training and appropriate vocational skills that will make the individual to be self-reliant and gainfully employed or as an employer of labour/job creator.

6.   To provide improvement in technical education through consistent research and development and regular contact with other institution and organization globally.

CHAPTER TWO

2.0  SECTIONAL ACTIVITIES AND WORK DONE.

2.1  THE DEPARMENT OF ADMINISTRATION.

Who is an Administrator?

An Administrator is a person who provides office and administrative support to either a team or individual. This role is vital for the smooth running of a business.

2.2 DUTIES OF AN ADMINISTATOR

1.    Fielding telephone calls

2.    Receiving and directing visitors

3.    Word processing

4.    Creating spread sheet

5.    Presentation

6.    Filing.

7.    Management of office equipment

8.    Maintaining a clean and enjoyable working environment.

9.    Handling external or internal communication or management system.

10.Managing clerical or other administrative staff.

11.organizing

2.3 The Administration department in Ajayi polytechnic is a place where  the administrative duties of the school are being carried out such as;

-          Writing of memorandum to all staffs – This simply means messages passed in a hierarchy form from the top officer to the staff in which it involves passing information to all staffs.

-          Writing and putting down the minutes of meeting – This involves putting down the reasonable information discussed in the general meeting or brief among the worker or staff.

-          Drafting a MOU [memorandum of understanding]-  This involves sending messages from one organization to another organization i.e. its a formal agreement between two or more parties.

-          Typing and printing of official document – This involves typing of information on the computer system such as memos, minutes of meeting, e.t.c.  and printing such information from the printer.

-          Writing a letter of courtesy visit – This involves writing a letter to other organization to inform them on the day they would like to visit the organization on a particular project or job they would like to introduce to the organization.

CHAPTER THREE

3.0  DEFINATION OF LOGICAL TERMS / SOME PROFESSIONAL LANGUAGES USED DURING SIWES.

1.    Facilitate - To facilitate means to makes things easier and help them run more smoothly.

2.    Coordinate- This means to arrange for two or more parties [people or group] to work together.

3.    Prioritize- This means to deal with things in their order of importance or urgency.

4.    Schedule- This means to plan for an event [such as meetings, conference calls and deliveries] to take place at a certain time and place.

5.    Process – This means to put something through a series of action to achieve a certain result.

6.    Motive – This means to provide a good reason for doing something or to encourage someone to work harder.

7.    Collaborate – This means to work together with another person or group to achieve a common goal.

8.    Supervise – This means to direct and be in charge of someone or something.

9.    Document – This refers to a paper or computer file.

10. Budget – This means to make plan for the amount of money to spend on something. This can also mean the amount of money that is made available for spending.

11.Negotiate – This means to formally discuss something and come to an agreement.

12.Implement – This means to effectively start using or enforcing an action or plan. You might implement a set of measure or rules, for instance.

13.Communicate- This means to pass information or the act of expressing or exchanging information to someone.

 CHAPTER FOUR

4.0  SUMMARY

My student industrial work experience scheme [SIWES] is all about the duties and responsibilities of an administrator and administrative department. This study tells us a lot about what is going on or happening in an administrator’s office in an organization. An Administrative department which is said to be one of the most delicate and busy department in an organization, the ways to keep and handle the duties and activities in the administrative department.

During my three months SIWES programme i gained a lot of knowledge in administrative field.

4.1 CONCLUSION

This SIWES attachment was a privilege and I never regretted it because of the massive practical knowledge I tapped. To me, it was not just another academic requirement. I viewed it as a job and I have work hard to contribute to my organisations success and most importantly, my success I was able to acquire practical knowledge in the following field:

i.             Typing

ii.           Printing

iii.          Photocopying of documents

iv.          Scanning of documents

v.            Putting down the minutes of meeting.

4.2  ENCOUNTERED PROBLEM

In the organization where I worked I faced some problems which were:

i.             Lack of enough equipments

ii.           Some equipments are faulty and has been abandoned

iii.          Sometimes lack of electricity, but this isn’t the organization fault it’s a general problem.

4.3 RECOMMENDATION

On the basis of this SIWES, the following are recommended:

I appreciate the initiative of the industrial fund, Federal ministry of education and national board for technical education [NBTE] for making this industrial training program an imperative requirement for the award of national diploma [ND] degree .Based on the experience gained during my training  at Ajayi polytechnic at Administrative unit, therefore I recommend the following:

 Industrial training funds and government

The government should ensure the students training are on regular supervision, maybe every week or two weeks, so as to make the students serious and always available in their place of work.

The students

Students on this training should be aware that the immense contributions of the stake holders in SIWES are geared towards ensuring that they acquire adequate relevant production skills before they graduate.